With remote work now the norm across Houston, employers nationwide need a trusted local authorized representative to complete Form I-9 in person. Houston Notary & Apostille provides fast, fully compliant I-9 verification services for employees located anywhere in the Greater Houston area — same day available.
Federal law requires every employer to verify the identity and employment authorization of every new hire using Form I-9. Specifically, Section 2 of the I-9 requires a physical, in-person inspection of the employee's original identity documents — it cannot be done remotely via video or email.
When an employer hires a remote employee based in Houston, they can designate an authorized representative to complete Section 2 on their behalf. Houston Notary & Apostille serves as that authorized representative — traveling to the employee's location in Houston to physically examine their documents and properly complete the I-9 form.
This service keeps your company in full federal compliance while allowing you to hire from anywhere in the country without requiring the new employee to travel to your headquarters for day-one paperwork.
Schedule Verification NowThe employer reaches out via call, text, WhatsApp, or Calendly. Provide the new hire's name, location in Houston, and the blank I-9 form along with any specific instructions for completing Section 2.
Eric contacts the new employee to schedule a meeting at their home, office, or any convenient Houston location. Same-day appointments are frequently available — ideal for urgent onboarding timelines.
Eric meets the employee in person and physically examines their original identity and employment authorization documents. He checks authenticity, verifies documents are unexpired, and confirms they are the listed document types.
Eric completes and signs Section 2 of Form I-9 as the authorized representative, recording all document information accurately and in full compliance with USCIS requirements.
The completed I-9 is immediately scanned and emailed to the employer. The physical form is returned per the employer's instructions. Your new hire is fully onboarded and I-9 compliant.
USCIS Form I-9 accepts documents from three lists. Employees must provide either one List A document OR one List B + one List C document. Eric will verify whichever combination the employee presents.
U.S. Passport, Passport Card, Permanent Resident Card (Green Card), Employment Authorization Document (EAD), Foreign Passport with I-94 or I-551 stamp
Driver's License, State ID Card, School ID with photo, Voter Registration Card, U.S. Military Card or draft record
U.S. Social Security Card, Certification of Birth Abroad (FS-545), Birth Certificate (Form DS-1350), Native American tribal document, U.S. Citizen ID Card
A remote I-9 allows employers to hire employees in Houston without being physically present. Houston Notary & Apostille acts as the employer's authorized representative, meeting the new employee in person to examine their original identity documents and complete Section 2 of Form I-9 on the employer's behalf — keeping the company in full federal compliance.
Yes. The U.S. Department of Homeland Security explicitly permits employers to designate any person as an authorized representative to complete Form I-9 on their behalf. The employer remains legally responsible for I-9 compliance. Using a professional like Houston Notary & Apostille reduces the risk of errors that could lead to costly penalties.
Same-day I-9 verification appointments are frequently available throughout Greater Houston. For urgent new hire onboarding, call (832) 429-7330 directly for the fastest scheduling. Eric understands that new hire start dates are not flexible.
Eric covers all of Greater Houston including Harris County, Fort Bend County, Brazoria County, Montgomery County, and Galveston County — serving all major communities including Katy, Sugar Land, The Woodlands, Pearland, Clear Lake, and the Energy Corridor.
Employers — add Houston Notary & Apostille as your Houston I-9 authorized representative. Fast, compliant, and reliable.
Book a Notary NowCall (832) 429-7330